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Luxury Charter Vacations
Motor Yachts | Monohulls | Catamarans | Yachting in Greece | See the Movie | Destinations
Cosmopolitan Luxury Charter Vacations

How To Book A Yacht

If you are thinking about chartering a yacht, please contact us by phone or e-mail. Give us a base of information from which to seek a yacht to best suit you, to insure that your yachting vacation will be everything, and more, that you dream of. Here are some things to consider:

When, where and how long you want to cruise?
Keep in mind that many of these trips are often booked many months in advanced (holidays are booked up to a year or more in advance often). Charter yachts are usually available on a weekly or daily basis. The length of time you will spend on your charter will also be a consideration as to areas you wish to visit. Rates are based on a 8 days/7nights Charter (start and end at noon) You can choose your best dates and number of days. You can start your charter any day of the week and charter for any number of days.
How many are in your party?

The size of your party will determine how many staterooms you will need and how they need to be configured.
Do you prefer a sailing yacht or a power yacht?

The Yacht: an intimate floating hotel, meticulously maintained and fully staffed. Sleek and elegant Monohulls, convenient and spacious Multihulls or sharp and sophisticated Power Yachts. One of a kind yachts for one of a kind tastes. Unlike hotels, every room boasts an ocean view. Motor yachts tend to be larger and faster, and usually appeal to those who desire the super yacht lifestyle. Sailboats entice those who anticipate the feel of the ocean and the romance of the sea
What is your approximate budget?

Charter costs range widely depending on the yacht, location, season, number of guests, distance cruised, days spent in ports, and the level of luxury provided.
Rates will be quoted either as "all-inclusive" or "plus expenses." A guideline often used for estimating expenses is to factor in an additional 25-35% of the base charter rate. Taxes are not included in base charter rates.
What type of vacation do you prefer?
Acitiv or relaxing?

Is your idea of a perfect holiday luxuriously sumptuous surroundings? Learn several different water sports? Or simply anchor in a private cove and curl up with a good book?

High Rates: Summer (July, August, Special Events)
Low Rates: Winter (All other months) Nov 1 to June 30

High Rates: Winter (December 15 - April 30)
Low Rates: Summer (May 1 - December 14)

If you are interested in a particular yacht and have an idea of when you want to charter, you should call or e-mail early in the decision making process so we can help find the best yacht for you, check on yacht availability.
Working Hold:

As soon as you have decided which Yacht and the dates I will put a "Working Hold" on the charter for your preferred dates. A Working Hold on the calendar does not confirm the Charter on the Yacht. You then have two weeks in which to send your deposit to officially reserve the charter. However, another charter party can challenge you for these dates, which would give you only 48 hours to secure your reservation with a deposit.

A 25% deposit is all that is required to confirm a charter more than six months in advance with another 25% due at the six-month mark. If you make your selection within six months of the charter date we will need 50% of the charter fee to reserve the boat for you.

Charter Agreement And The Preferences Form:

We will email you a Yacht Charter Agreement to sign and Preferences Form, which is necessary to be filled out by you, to let the Crew know about your preferences, (activities, food- and beverage preferences). It helps the chef to tailor the menu especially to your taste and the appropriate activities to make your charter holiday perfect.

When your deposit clears the bank you will receive a Confirmation number by e-mail. At this time your charter is officially reserved.
Final Payment and Advance Provisioning Allowance (APA):

The balance of your payment is normally due one month prior to the charter. You will also be asked to send funds to cover the APA, if that is the terms of your agreement(Megayachts in the Caribbean and Yachts in the Med.). All charter costs must be reconciled before you disembark from the vessel. From the time you make your reservation to the week before you leave on your trip, we will be in communication with you several times, fine-tuning your charter arrangements with food and beverage requests and a myriad of other small details. And approximately a month before your departure, we will provide you with a final summary of your trip showing all the details and listing ways to get in touch with you while you are on charter.
Our goal is, to provide you with a trouble-free vacation experience.

I highly recommend obtaining a trip cancellation insurance.Trip cancellation / Trip Interruption insurance is available for your clients, not only for the cost of a charter, but for all the attendant expenses such as airfare, hotels (if applicable) and other vacation costs. Some types of insurance even include lost luggage, delayed luggage and medical expenses, including air evacuation!

Tipping is customary and discretionary. If you feel the crew has been excellent, a gratuity equal to 10% of the charter fee may be fair. If the service has been exceptional, 20% and higher might be warranted. The tip is handed to the captain at the end of the charter to distribute fairly between all members of the crew.
You will want to understand the terms under which charter yachts operate, in order to budget correctly. The following are simple explanations of different terms.
Caribbean Terms:

The Charter Fee includes all expenses. All inclusive normally means: Captain, professional chef, 3 meals each day with wine, full ships bar (excluding vintage wines, champagne, marina berthing, communication and hire costs of special equipment and activities, such as rendezvous diving), water toys and all on deck amenities. Yachts in the Grenadines have Bar, Beverages and local Taxes not included.

Megayachts run under Mediterranean Terms, which means PLUS ALL EXPENSES.
An advanced Provisioning Allowance will be asked.
Plus Expenses / Advance Provisioning Allowance (APA)

In addition to the charter fee, you will also be asked to pay an APA of 25-30% of the charter fee. This is given to the yacht in cash prior to your charter to allow the captain to buy fuel and provision the yacht as per your demands. At the end of the charter, the captain will produce full accounts of all expenditure. You will either be refunded any money not used or asked to pay any additional costs not covered by the APA.
Western Mediterranean Terms (WMT)

The Charter Fee includes the charter of the yacht and equipment, crew wages, crew food and insurance of the yacht for marine risk and third party claims and the crew for employer's liability insurance. The charterer will be charged, at cost to the yacht for all other expenses, including food and beverages, other consumable stores, berthing dues and harbor charges including pilotage fees and charges for water and/or electricity taken from shore, laundry and communications.
Standard Eastern Mediterranean Terms (SEMT)

The Charter Fee includes the charter of the yacht and equipment, crew wages, crew food and insurance of the yacht for marine risk and third party claims and the crew for employer's liability insurance. The charter fee also includes fuel for a specified number of hours per day, as averaged throughout the cruise, berthing dues and most other harbor charges, including water and/or electricity taken from the shore. The charterer will be charged, at cost to the yacht, for all other expenses, including food and beverages for the charterers, consumable stores, berthing and harbor expenses outside of the yacht's normal cruising area, laundry, communications, and fuel for the ski-boats or other tenders.

Greek Terms (GT)

The Charter Fee includes the charter of the yacht and equipment, crew wages, crew food and insurance of the yacht for marine risk and third party claims and the crew for employer's liability insurance. The charterer will be charged, at cost to the yacht, for fuel, the gasoline for the water toys, food and beverages, communications and Corinth Canal fee (if applicable), Foreign water fees (if applicable)

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mail:sonja@cosmopolitanyachting.com | Designed by Astirs Design